Benefits Manager

Looking for a company that treats associates with respect, understanding, and appreciation? Looking for a company that is passionate about teamwork and the growth of it's associates and communities? That's WEIS!

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

The associate is responsible for the functions below, in addition to other duties as assigned:

Health and Welfare Plans

• Oversee the administration of our comprehensive Health and Welfare programs including Medical, Prescription Drug, Dental, Vision, Life & AD&D, Disability, Flexible Spending Accounts, Voluntary Programs and COBRA.
• Serves as the primary Point of Contact for Third Party vendors, resolving claims and benefit issues.
• Manage relationships with brokers and vendors.
• Support associates throughout benefit lifecycle including orientation, enrollment, coordination of payroll deductions, benefits related queries and support to resolution.
• Manage weekly benefit budget and estimated budget projection with broker and submit to accounting for release.
• Responsible to manage $43M budget, forecast and oversee expenses by reviewing, reconciling, and submitting weekly and monthly vendor invoices for payment.
• Approve qualifying life event changes and new hire benefit enrollments.
• Deliver high quality customer service while managing benefit escalations and work with providers to deliver a viable solution for all parties.
• Create and deliver effective communications to increase Health and Wellness awareness and improve plan participation, staying abreast of regulatory changes and mandated disclosures.
• Develop and maintain benefit designs and retirement programs by updating Workday’s eligibility and rate tables.

Retirement Saving Plans

• Administration of 401(k) retirement plan to include setting up deductions, reporting eligibility dates and compiling required documentation for 5500 annual reporting.
• Oversees 401(k) administration and compliance activities including non-discrimination testing, and Form 5500 filings.
• Manages annual 401(k) audit process including census preparation, coordinating with recordkeepers, independent auditors and other relevant parties.
• Serves as primary reviewer of auditor’s annual financial reports, Form 5500 and SAR preparation. Responsible for resolving discrepancies. Prepare all documentation in “near final” form for Director review prior to filing.

Compliance Management

• Manage and maintaining company leave of absence staff and programs ensuring compliance with local, state and federal laws.  Responsible for FMLA, STD and ADA compliance and administration.
• Follows ACA compliance regulations and leads the filing of returns to the IRS and 1095-C forms to associates.

Other Initiatives and Processes

• Organizes and manages annual Open Enrollment.
• Provides reporting on new hires, terminations, other relevant data as required.
• Create and manage EIB file feed and HRIS ongoing requests.
• Performs other duties as assigned.

Supervisory Responsibilities

This position has supervisory responsibilities of three direct report, in addition to manages an external partnership with multiple third-party vendors.

Qualification Requirements

To perform this job successfully, the associate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

Education and/or Experience

• Bachelor’s degree (BA/BS) in Human Resources or related field with an emphasis in business or finance, or equivalent years professional/analytical experience related to the duties outlined above.
• Require 5+ years in in benefit plan strategy, design and administration with proven experience designing and implementing benefit and related programs. The ideal candidate is an enthusiastic benefits and wellness professional with both strategic and hands-on experience getting things done.
• Deep knowledge of employee benefit plan design including healthcare, leave of absence and defined contribution retirement programs along with the associated complexities of plan administration, associated payroll processes, regulatory requirements and benefits program taxability.

Weis Markets is an Equal Opportunity Employer:  Weis Markets is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of actual or perceived age, sex, sexual orientation, race, color, creed, religion, familial status, ethnicity, national origin, citizenship, disability, marital status, military or veteran status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with a disability may be entitled to a reasonable accommodation under terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ways things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Weis Markets.